Take Control of Your Invoices With Automated Invoice Orchestration
Centralize every incoming invoice, automate approval and booking, and eliminate the monthly chaos. One layer between your sources and the accounting system — complete, consistent, and fast.
What Is Invoice Orchestration?
Invoice orchestration is the missing layer in finance operations. Instead of letting invoices drip in through countless channels — inboxes, portals, shared drives, e-invoicing networks — you route everything through one engine.
This engine standardizes capture, enriches the data, applies the right workflows, and ensures every invoice is booked correctly and on time.
It's the difference between "invoices coming in randomly" and "invoices flowing through a predictable, automated process."
Capture Every Invoice Automatically
Your accounting system only works if the invoices actually reach it. Most organisations lose time chasing suppliers, monitoring inboxes, or downloading PDFs from portals. Invoice Grabber fixes that.
Chrome Extension (Supplier Portals)
Automatically collects invoices from suppliers like Stripe, AWS, OpenAI, energy providers and more. Click the supplier, the extension fetches the full invoice history — no manual downloads.
Inbox Connectors (Google Workspace, Microsoft 365, IMAP)
Connect personal mailboxes, team mailboxes, or shared central inboxes. Every invoice email is picked up and processed automatically.
Dedicated Invoice Inbox
Each entity gets its own inbound address. Forward, CC, or send invoices directly — they appear instantly in the platform.
Peppol Inbox (E-Invoicing)
Receive structured e-invoices directly through a compliant Peppol channel. Zero manual intervention, guaranteed correctness.
All inbound flows end up in one consolidated invoice library — regardless of how suppliers send them.
Automate What Happens Next
Once an invoice arrives, the orchestration engine takes over.
Automated Invoice Recognition & Parsing
Extract supplier, amounts, GL, VAT, cost center references, PO numbers, and entity information automatically. The system learns from each processed invoice.
Entity / Ledger Assignment
Perfect for multi-company or multi-country groups. Each invoice is routed to the right legal entity based on supplier, metadata, or rules.
Approval Workflows
Define how invoices flow through your organisation:
- Department approval
- Project manager sign-off
- Multi-step approvals
- Amount-based routing
- Reminders and escalations
Process Workflows
Use conditions and rules to automate enrichment, tagging, data corrections, or exception handling. A consistent process, every time.
Routing to Accounting Systems
Push final, validated, enriched invoices into your accounting software with correct coding, ready to book — or posted automatically.
Automated Bookings
Map suppliers to templates, automatically generate booking lines, and apply saved rules. Eliminates manual keying and reduces booking errors dramatically.
Everything centralized and traceable. A consistent process, every time.
Centralize All Invoice Sources
Stop chasing invoices across multiple channels.
- Automatic collection from supplier portals
- Email inbox monitoring
- Dedicated invoice inbox addresses
- Peppol e-invoicing integration
- All invoices in one consolidated library
Intelligent Parsing and Routing
Let the system handle the heavy lifting.
- AI-powered data extraction
- Automatic entity assignment for multi-company groups
- Smart supplier matching
- Cost center and GL code recognition
- Consistent, accurate data every time
Flexible Approval Workflows
Design workflows that match your organization.
- Multi-level approval chains
- Amount-based routing rules
- Automated reminders and escalations
- Department and project-based approvals
- Full audit trail and traceability
A Pan-European Group Streamlined Invoice Intake Across All Sites
"We operate production sites across multiple countries, each with their own inboxes, supplier portals, and local ways of working. Before Invoice Grabber, consolidating invoices was a nightmare — our accounting team spent hours every week tracking down missing documents and fixing booking errors.
With Invoice Grabber, every site now feeds invoices into one shared platform. Collection is automated, parsing is accurate, and the invoices land in our accounting system with the correct entity and coding. The time saved each month is enormous, and we finally have full control over our invoice flows."
— Group CFO
European Manufacturing Group
Benefits That Matter
Operational Efficiency
- All invoices collected automatically, no chasing.
- One central process for all entities and sites.
- Fewer exceptions, fewer missing invoices.
- Approval flows happen inside the platform, not through messy email threads.
- Faster month-end closing.
Financial & Cost Advantages
- Reduce admin workload — automation handles collection, routing, and booking.
- Fewer booking errors → fewer corrections and rework.
- Avoid late payments and associated penalties.
- Improve audit readiness with consistent, structured data.
Strategic Impact
- Real-time overview of inbound invoices for the entire group.
- Standardized AP processes across countries.
- Easy onboarding of new entities without new tooling or IT work.
- Structured invoice data fuels better reporting and analysis.
Works With Your Accounting Setup
Invoice Grabber works seamlessly with your accounting setup. Supports multi-ledger, multi-entity, and multi-country deployments.
And more via API. Connect to any system with our flexible integration options.
Stop Fixing Invoice Problems. Prevent Them.
Automate collection, approval, and booking. Free your finance team from repetitive work and give them back hours every week.
Stay in the Loop
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Loved by 80,000+ users worldwide
AI, OCR, and AI-powered invoice recognition
Built Securely from the Ground Up. We Respect Your Privacy.
Loved by 80,000+ users worldwide
AI, OCR, and AI-powered invoice recognition
Built Securely from the Ground Up. We Respect Your Privacy.
Loved by 80,000+ users worldwide
AI, OCR, and AI-powered invoice recognition
